The memo is a kind of statement prepared at a lower level and forwarded to the higher level of taking decisions on various matters. It is a written statement of facts, information, opinions, suggestions, and related clauses of ruses and regulations. It is prepared for the amendment of unclear rules, regulations, problems plans, and policies for changing news rules and regulations on important subjects. It is not necessary to prepare memos for clear and regular tasks.
Generally, the lower-level staff of an organization does not have enough rights to take decisions in overall problems. It is necessary to provide information to the higher level for taking effective decisions. So, the lower level staffs collect the facts, information, opinions, and suggestions and forwarded to higher-level for making effective decision. It is an upward process of communication.
Objective Of Memo
1. To inform the problems
Memo informs the concerned officers about the problems and situations of the organization in special cases. It is prepared for providing information regarding various subject matters.
2. To collect the information
The memo is prepared to collect related facts, information, opinions, suggestions, etc. from all the concerned authorities on a given issue.
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